Exhibition
Space Only Rental
(Minimum of 150 sqf t/ 12 sqm)
For smaller booths, please book Shell Scheme/ Pipes and Drapes
That includes:
- Exhibitors’ badges
- 100-word company / product profile in the Program
- Cleaning of public areas and gangways
- Invitation to the Welcome Reception for registered exhibitors
Space only rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual.
ADDITIONAL BENEFITS
When you exhibit your company will receive the following additional benefits:
- Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
- Listing and profile in the Final Program
Shell Scheme Rental
That includes:
- Exhibitors’ badges
- 100-word company / product profile in the Programme
- Cleaning of public areas and gangways
- Invitation to the Welcome Reception for registered exhibitors
- Shell scheme frame, basic lighting
- Fascia panel with standard lettering
Shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual.
ADDITIONAL BENEFITS
When you exhibit your company will receive the following additional benefits:
- Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
- Listing and profile in the Final Program
Floorplan
To view the Floorplan, please click on the button below:
Exhibitors Rules & Regulations
ALLOCATION OF THE PHYSICAL AND ONLINE EXHIBITION SPACE
Physical Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract must be sent/ emailed to ensure reservation of a desired location and/or virtual booth template. Upon receipt of the Exhibition Booking Form and Contract, space and/or virtual booth will be confirmed and an invoice will be sent. Please note that three alternative physical booth choices should be clearly indicated on the application form. Physical Space allocations will be made in the order in which application forms with payment are received.
PHYSICAL AND ONLINE EXHIBITOR REGISTRATIONS
For the physical Meeting, all exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm (100sqft) booked and one additional for each 9 sqm (100 sqft) after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:
- Booths of up to 60 sqm (600 sqft) – 15 exhibitor registrations
- Booths larger than 60 sqm (600 sqft) – 25 exhibitor registrations
Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.
For the online Meeting, registrations will be given depending on your booth of choice:
- Small Virtual Booth – 2 registrations
- Medium Virtual Booth – 3 registrations
- Large Virtual Booth – 5 registrations
- Premium Virtual Booth – 7 registrations
Within the virtual event platform, all exhibitors (booth admins) will be recognised with a letter E (Exhibitor) indicated after their names. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:
- Small and Medium Virtual Booths – up to 10 exhibitor registrations
- Large and Premium Virtual Booths – up to 20 exhibitor registrations
EXHIBITORS’ TECHNICAL MANUAL
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 months prior to the Meeting. It will include the following:
- Technical details about the Venue and Virtual Platform
- Final exhibition details and information
- Specifications
- Contractor details
- Services available to exhibitors and order forms
SITE INSPECTIONS
Exhibitors and Supporters are welcome to visit the Meeting venue at their convenience. Please contact the venue directly to arrange this.
EXHIBITOR LOGO & PROFILE
You can submit your logo and company’s profile and read important exhibitor information on the Kenes Exhibitors’ Portal. The Exhibition Manager will contact you with the link to the Exhibitors’ Portal, including your personal login details.
EXHIBITION TERMS & CONDITIONS
The Terms and Conditions can be found here. Please note that signing of the BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.
An exclusive handling agent will be designated to the WSAVA 2025. The exclusivity of an agent for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Meeting. This organisational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the Meeting.
If an exhibitor chooses to use a handling agent other than the one designed as the exclusive provider for WSAVA 2025, additional charges will apply in accordance with the shipping instructions outlined in the exhibition manual.
PROMOTIONAL ACTIVITIES
All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable.
Further details will be included in the Exhibition Technical Manual.